Download a copy of the individual sponsorship letter for the Disneyland trip.

Here is this year’s one last opportunity to purchase band gear and support our amazing band program! ORDER DEADLINE: OCT 22 at 6 PM!

Student Sweatshirts: Follow this student sweatshirt link to order your student discounted pullover or crew neck sweatshirt. Please specify what the back of your sweatshirt should read (i.e. your instrument name). Options are: Flute, Clarinet, Oboe, Bassoon, Saxophone, Trumpet, French Horn, Trombone, Euphonium, Tuba, String Bass, Percussion (replacing Drumline), Rhythm – for jazz only rhythm section kids

In addition to the student sweatshirt order, Friends of Cleveland Bands is offering parents and siblings the opportunity to purchase either a t-shirt, a crew neck sweatshirt or a pullover sweatshirt with the “Cleveland Band” logo.
Find the Parent and Sibling Link and order by October 22 (store closes at 6 pm on Oct 22).

For an additional $6 you may choose to purchase writing imprinted on the back of a sweatshirt. Read the directions for purchasing this add-on carefully to avoid confusion about add-on writing.

For questions email Margie Suydam at suydams@gmail.com.

Friends of Cleveland Bands

September 18, 2017

6:30 – 7:30 p.m.

Attendees:

Aaron Pearlman, President
Cindi Carrell, Vice President
Jen Means, Treasurer
Heather Randol, Secretary
Gary Riler, ad hoc
Lance Means
Gail Hanks
Patrick Belew
Deborah Kafoury
Eric Hill
Jane Brackett
Maria Green
Tammy Lewis
Craig Lewis
Cathy Corlett
Elissa Szymanczyk
Margie Suydam
Irene McCullagh
David Grigsby
Jennifer Dawkins
Tom Huckabee

Introductions

• Successful play-a-thon raised over $20,000 minus a small fee that Go Fund Me collects

Disneyland Trip:

• Gary meeting with trip coordinator on Wednesday to finalize the itinerary
• Number of chaperones (1:12 ratio) will depend on how many kids ultimately sign up
• Chaperone discount will also depend on how many are signed up
• Today was the deadline to sign up, but Gary will still accepting a few last minute additions
• Gary estimates approximately 90 people signed up

Budget

• Reviewed budget handout
• This is our first year developing a budget and planning ahead with fundraising targets
• Gary has a good idea of his budget needs based on past experience
• We currently have about $20,000 in our bank account, but much of that is money for the Disneyland trip and will be used for initial payment; additional funds will be added from play-a-thon

Events & Volunteer Opportunities

• Correction – Pep band 8^th grade welcome event is September 29, volunteer coverage for pizza dinner is handled through our hospitality lead
• TAG day, October 14th – building sponsorships with local businesses, a day for kids to ask for sponsorships in their neighborhoods, needs a lead volunteer
• Sponsors get various benefits for different levels of sponsorships, details on website and on the fliers, can download fliers and hand them out any time to businesses you frequent
• Pastini, October 23 and 24 – mention you are there for Cleveland Band fundraiser
• Imperial Bottle Shop, October 25
• Note there is never a charge to attend band performances, but we do have bake sales
• Mattress sale, January 20, 2018 – kids can get credit applied to their Disneyland trip, some funds go to band program (i.e., from sales to people without a specific Cleveland connection); needs a lead volunteer to organize kids that day and help with publicity
• Jazz & Wine night at Hip Chicks do Wine, April 6, 2018; $15/person, local jazz singer and Cleveland band mom Kat Cogswell will be performing
• Gary will apply to Starlight parade, but they are accepting entries on rotation so we might not get in this year
• Encourage everyone to publicize the events via their networks, social media, etc….
• Encourage everyone to visit the band website to sign up using the volunteer form

Additional Info/Questions:

• 139 kids are in the band program this year, most of them participated in the play-a-thon
• Metropolitan Youth Symphony asked if Cleveland would like to host a jazz concert; kids get a free clinic, we may do concessions to raise money; November 7
• Last spring we discussed the idea of requiring kids who are going to Disneyland to all participate in at least 2 fundraisers; we’re approaching it as a guideline.
• Uniforms are scheduled to arrive late January or February. Gary plans to get some rolling clothes hangers; he will let us know if he needs assistance when they come in.
• Will likely need assistance to help packing uniforms for Disneyland trip. We have a truck driver (Tom Huckabee) and he would like some assistance from another volunteer.
• Gary is working on student leadership; student leaders are helping already, e.g., helped serve food and clean up at the play-a-thon
• There is a “done in a day” spot on the volunteer form for those who want to help with miscellaneous and one-time needs
• Discussed idea to have smaller ensembles play for money and raise awareness of the program; Gary does get calls for players, but kids need to have a set together, which they don’t always have in advance; some groups have played at the Cleveland auction, Shamrock run, and a few other events.  Depending on the situation, it may be most appropriate for band kids to keep some or all of their earnings.
• We have a middle school liaison to ensure our events get in the middle school newsletters.
• We have a coordinator for clothing purchases.
• Instrument donations are great and Gary always says yes. The school often needs bigger items; Gary has a wishlist, we could add it to the website; donations are tax deductible.

 Upcoming Meetings

Monday, October 16, 6:30 p.m.

Monday, November 27, 6:30 p.m.

Starting in January we’re planning on the third Monday of each month

Thank you! We surpassed this year’s goal to support the basic needs of the band program and assuring that all students can participate in all events.

Thank you to the hundreds of donors, dozens of parent volunteers, Director Gary Riler, and most-of-all, the CHS band students who worked so hard to meet our goal. Special thanks to Principal Ayesha Freeman for her enthusiastic support.

And the band played on . . .
Thank you video

Ninkasi has donated a keg and Imperial Bottle Shop on Division St. has agreed to host a fundraiser for Cleveland High School Bands! The fundraiser will be Wednesday, October 25th from 3 to 10 pm. We hope to see you there!

Imperial Bottle Shop
3090 SE Division St
Portland, OR 97202

Thanks to everyone who helped with this fun summer fundraising event. We raised $1097.00!

Download link

FOCB Officers Meeting

Minutes

August 31, 2017, 6:00 – 8:00 p.m.

Attendees:

Aaron Pearlman
Cindi Carrell
Jen Means
Heather Randol
Gary Riler

2017-2018 Budget Review:

• Garage sale made approx. $2700
• Car wash made $1097
• Sponsorships – two for $100 each have been received, Jen to determine certificates to display
• No new expenditures; next year, consider small picnic budget
• Only expenditures to date were for garage sale supplies, picnic site rental

Upcoming Fundraisers and Events

• Pastini – October 23, 24, 11 am to close (Cindi to notify eNews)
• Imperial Bottle Shop – October 25, 3 – 10 (Susan Duck to notify eNews)
• Hip Chicks do Wine wine tasting – April 14, 2018 for now
• Play-a-thon Sept. 15; 3:45 – 11:45
  • Fliers for back to school night – Gary
  • Aaron to put the website up by Monday
  • Funding needs to be moved to PTA – Aaron
  • Tami and Craig to help get more people signed up to volunteer, chaperone; potluck dinner and snack – Aaron to follow up
• Pep band 8^th grade outreach on Sept. 29^th – pizza dinner here – Sasha for hospitality & sign ups for parent help
• Tag day for sponsorships – Cindi to follow up regarding mailers, shoot for October 14^th for tag day
• Back to school night – we can have a stack of sign up forms which are good for raising awareness; Gary sent out an email today about signing up and Jen got some responses
• November 7, possible Metropolitan Youth Symphony performance in the evening; could be a concessions opportunity; Jen will let Brianne know
• T-shirt sale for parents could be an additional fundraiser; Jen to follow up with parent who suggested it

 
Disneyland Trip
 

• Gary has received some additional requests to participate in the Disneyland trip; decided to open the registration window until the Monday (9/18) after Play-a-Thon
• Gary will be sending out email reminders and will discuss at Back-to-School night
• Scholarship requests are also due 9/18
• Two new requests, board reviewed them and approved them both, Jen to respond to both requestors

 
 
Meeting Schedule
 

• Third Monday of every month, starting with September 18^th
• Agenda for Sept 18^th – Welcome/mission/purpose of FOCB (Aaron), filling volunteer needs, reviewing financials (Jen), Disneyland (Gary); lead on tag day sponsorship (Jen); Overview calendar/update event (Gary)
• Nov/Dec meeting on Monday, Nov 27^th
• Board meeting approx. one week before – October 9^th at 6:00, following months TBD

 
Documents Review
 

• Cindi sent out link to bylaws and fiscal sponsorship agreement
  • Bylaws from another school, still needs proofreading;
  • No need for a provision about board approving check writing
  • Remove references to Dues
  • We can go in and edit on Google Docs
  • Bylaws and fiscal sponsorship suggestions by September 29^th – Cindi to send out a reminder about a work on
• Cindi will send out mission statement also, comments by September 29^th as well
• Contract for services with clinicians
  • Requires background check
  • Mention receipt for fingerprinting
  • Form approved with minor changes

If you would like to use a credit card to make a payment or donation towards the upcoming LA Band Trip, please use the following link.

https://squareup.com/store/friends-of-cleveland-bands

All interested parties in the 2018 LA Band trip which will take place from March 22-25 are required to attend our commitment meeting on Thursday, June 8th in the CHS Auditorium at 7PM.  If you are unable to attend, it is critical that you email Mr. Riler at griler@pps.net.  Information will be sent to you via email by Friday morning.