The 2018 CHS Band Program’s 4th Annual Play-a-thon is happening Friday, October 5th after school until midnight! This is our biggest fundraiser of the year, all bands are featured, and it’s a fun event for everyone involved. There will be plenty of opportunities for families and friends to participate. Please visit our Play-a-thon page for more information.

Here’s how to stay informed and involved:

MOST IMPORTANTLY, sign up for the band newsletter by clicking here.

Facebook: www.facebook.com/clevelandbandspdx

Facebook Community Page for current and alumni band families: www.facebook.com/groups/372256473289334

Instagram: www.instagram.com/clevelandbandspdx

AUGUST 4, 2018 – CHS Bands Car Wash- Help still needed. Freshman families encouraged to attend to meet other band members before school starts. Sign up here: Car Wash Signup

August 14-16 (9-noon) – Band Mini-Camp for all new incoming band members (9th grade and other new enrollees) Meet some of our student leadership team, have some sectional work, learn as many of our pep band tunes as possible.

Join us August 16 at 6pm for our CHS Band Families picnic at Sellwood Park. Your entire family is invited. An opportunity to meet other families, Friends of Cleveland Bands board members, and Band Director Gary Riler.

Marching Band will be marching in the Starlight Parade on June 2nd!
For a rehearsal schedule and detailed June 2nd schedule, click here.

LA Band Trip 2018 Photo Gallery

Click any image to view entire album

Hello again folks,

The Spring band concert and bake sale is coming right up on Tuesday 3/13.  Thanks in advance for volunteering to help with this.  This sale funds lots of good stuff for our band: sheet music and instrument repair and visiting clinicians, among other things (you can take a look at this year’s CHS Band budget on the band website here).

You can sign up to bring goodies on Sign Up Genius, and to help set up, work the tables during intermission and after the concert, and help clean up.  I wanted to give you all first shot at the sign ups since you kindly volunteered for this early.

If you have any questions or concerns, just let me know.  I am grateful for your help!

Brianne
(mom of CHS grad Daphne and sophomore Elliot)

FOCB Board Meeting
2/12/18

Attendees:
Jen Means, Lance Means, Cindi Carell, Aaron Pearlman, Eric Hill (notes)

UPDATES:
Treasurer Report:
Most LA money has come in—all but two students are paid in full. Overall spending is in line with budget. It may be time to start on 2018-19 budget.

Mattress Sale: $3200 proceeds on 26 mattresses. 13 walk-ins, 13 referrals. $2500 was budgeted. We do not yet know how much will be earmarked for students. Jen will figure it who has what credit.

Going forward, we should consider budgeting LA trip as separate line items on income and expenses. Will also should figure out a way to do a two-year budgeting cycle for the trip.

Navy Band:
~770 sold of 1500 available. Gym fits 1700. May not choose to take tickets. Cindy will send Jen the password to the ticket list. Advert was in eNews again today. Monica Harding will do concessions. Cindy will check in with her on status.

Advertisements have gone out on PPS Facebook page, eNews, and Nextdoor.

Automatic reminder will go out to ticket holders 48 hours before.

Crews:

• Set-up crew start at 3pm
• Ticket takers start at 5:30pm
• Teardown crew starting at 20 minutes after
• Currently 10 adult volunteers
  • Aaron will commit to setup at 3pm
  • Need an email with volunteer assignments. Jen will check with Gary.
• FOCB would like to fund pizza

Chamber Music Recital, 3/1:
Small group solo and ensemble group. Concessions? Jen will check. Would be nice to have something.

Festival Concert/Disney Meeting/Bake Sale:
March 13, Tuesday.

Band Award Concert:
No bake sale, but will do hosted refreshments. We have budget, could pre-order cookies through Franz.

State Band:
State band is on 5/12. The board proposes making goodie bags for students. We could pull these together during/after a parent Monday, May 7.

Uniforms:
Cindy has a draft tribute tag (10-15 to do). She will send it around for review.

RESOLUTIONS:

• Unanimously approve $517.60 for concert toms purchase
• Unanimously approve $200 out of contingency for gifts

ELECTIONS:
Likely candidates:
President: Eric H.
VP: Cindy
Treasurer:
Communications: Jen
Secretary: Stacy Levitt from the Sellwood Foundation?
Fund Raising: ??
Volunteer Coordinator: (could be shared with Communications if we find a treasurer)
At Large (social media): Isaac

Other possibilities, :
Susan Duck (Cindy), Chris or Susan Lattimore (Eric), Karen Lenore (Jen), Irene, Lindsey, Liz Gatti, Craig and Tammy (Aaron), Stacy Lovett (Jen), Isaac (Aaron)

ACTION ITEMS:
• Jen will figure out who has what credit for the mattress sale
• Cindy will check in with Monica on concession status for Navy Band
• Jen will check with Gary on work assignments for the Navy Band and make sure that an email reminder goes out (COMPLETE)
• Jen will work with Gary on whether not we do concessions for the Chamber Music Recital on 3/1
• Cindy will draft tribute tag around for review
• FOCB board will reach out to list above to recruit new board members.

TOPICS FOR UPCOMING MEETINGS:
Two-year budgeting cycle for the trip
In school pizza/cake lunch party for graduating band seniors

UPCOMING CALENDAR:
April 9, 6:00pm—FOCB Board Meeting
May 7, 6:30pm—Parent Meeting. Adopt a budget. Board elections. Goodie bags. Call for Starlight volunteers. Need to make sure this is in Sellwood, Hosford, and Winterhaven news letters.
June wrap up and calendaring meeting.

For more information and tickets, please visit US Navy Band’s event website.

Cleveland High School
FOCB Meeting
Minutes
January 22, 2018, 6:30 p.m.

1. Welcome & Introductions (Cindi)
 FOCB formed last year, we’ve done fundraising for uniforms and have helped
to plan the Disney Trip

2. Director’s update (Gary)
 Got new timbales with money from the board budget
 Disneyland – kids are filling out rooming forms, distributing forms tomorrow;
will be marching down Main Street on Friday in Disneyland
 Uniforms – got racks for new uniforms, working with PPS on plan for selling
old uniforms to raise money; got plume storage bags
 Starlight Parade – got accepted to march again this year, Saturday June 2 nd
 Kids working on chamber music for finals starting tomorrow; percussions
doing something a bit later; should increase participation in solo and
ensemble festival, encourages working together in small groups, noticing and
fixing problems on their own
 Future warrior concert last week went very well
 Clinicians are being scheduled to come in and work with kids
 Mattress sale fundraiser coming soon, they do financing, deliver, etc… Raises
money both for the entire band and your individual child to travel with the
band

3. Treasurer’s update (Jen)
 Budget status – our budget is on track, we have a couple of smaller
fundraisers coming up; spring is busy and expenses pick up
 Play-a- thon netted 21,500d
 Pays for clinician and travel, sheet music, equipment, some instruments
 District has said that instruments purchased by FOCB stays with Cleveland
unless the band program is discontinued
 Planning for Disney meals, matching shirts for travel days
 Disney trip payment reminders – January 30 is deadline for payments, about
half are paid in full

4. Board Roles & Volunteer Opportunities for coming year (Cindi)
 President will be open for next year

 Fundraising chair and volunteer coordinator will be key going forward; we did
not have these positions this year
 Chairs don’t need to run every fundraiser but helps pull together people who
will
 At-large members can help with a variety of roles
 Elections in May
 Still need to adopt our bylaws and complete our agreement with the PTA as
we operate as part of the PTA
 Gary has discussed advocacy work at the District
 Let us know if you are interested or if you have questions
 We could have “co” positions
 Right now, terms are a year, but if folks volunteer in subsequent years that is
allow

5. Upcoming Events & volunteer needs (Gary & Jen)
 Feb. 3 – Mattress Sale at Cleveland, tell your friends
 Feb. 17 – US Navy Band – link for free tickets is on our website; there will be
publicity; Day-of event; set-up, tear-down & ushers; kids will do much of this
work, but parents needed to provide direction;
 Winter/Spring band trips and competitions – several competitions coming up:
i. Wed, Jan 31 – PIL Jazz festival at Marshall campus, needs one
chaperone
ii. February 10 – jazz competition in Salem, need one chaperone for that.
iii. February 26 – OSU state qualifying competition all day, need 2
chaperones
iv. March 1 – Chamber music at 7:00 p.m. in auditorium
v. March 3 – solo and ensemble festivals
vi. March 15 – Spring concert but might need to be rescheduled
 April 6, 6:00 – 9:00 p.m – Hip Chicks do Wine, adults only – $15 per person;
Hip Chicks owner is the president of the Cleveland sports booster group; the
jazz vocalist has 2 students in the band; note recent board decision that
future events will be all ages in keeping with the spirit of the band program.
 March 12, 6:30 p.m. – Mandatory Disney Meeting – Parents and Students ––
make every effort to attend.

6. Next FOCB Meeting and Board Elections in April/May – date TBD

7. Other
 If you have pictures/videos of the band, let the Board or Gary know and we
may use them on the Cleveland Bands website

 Local video production company is going to be doing a local video for the
band; currently in the planning phase